Job Requirements

• O Levels / A Levels / ITE / Diploma with related working experience in an MNC
• Proficient in Microsoft Excel (Pivot Table / V-Lookup is a plus)
• Team player with initiative, positive attitude and able to work independently
• An eye for details and comfortable with executing routine task in a fast-paced environment

Job Responsibilities

• Providing secretarial and administrative support for members in the team
• Handling administrative enquiries from internal and external customers
• Managing travel arrangements for team and visitors
• Managing Expense reports for the Senior Managers and above
• Coordinating logistics needs for teleconferences and local meetings
• Organize and handle regional meetings and top management visits
• Pro-actively prepare periodic review documents such as work plans
• Updating and managing certain Teamspaces and Sharepoint (document management)
• Update and extract SAP financial reports.
• Update and report budgets using MS Excel (Pivot Table/V-Lookup)
• Manage incoming invoices, PO and AR/AP and x-charge processes via online systems
• Review and escalate budget issues in the cost center reports
• Prepare & Submit requests for Purchase Orders
• Provide expense reporting and involve in budgeting for the entire business unit
• Perform administrative duties for the department
• Maintained established files in accordance with internal procedures
• Ad-hoc duties assigned from time to time