Job Requirements

  • O Levels / A Levels / ITE / Diploma with related working experience in an MNC
  • Proficient in Microsoft Excel (Pivot Table / V-Lookup is a plus)
  • Team player with initiative, positive attitude and able to work independently
  • An eye for details and comfortable with executing routine task in a fast-paced environment

Job Responsibilities

  • Providing secretarial and administrative support for members in the team
  • Handling administrative enquiries from internal and external customers
  • Managing travel arrangements for team and visitors
  • Managing Expense reports for the Senior Managers and above
  • Coordinating logistics needs for teleconferences and local meetings
  • Organize and handle regional meetings and top management visits
  • Pro-actively prepare periodic review documents such as work plans
  • Updating and managing certain Teamspaces and Sharepoint (document management)
  • Update and extract SAP financial reports.
  • Update and report budgets using MS Excel (Pivot Table/V-Lookup)
  • Manage incoming invoices, PO and AR/AP and x-charge processes via online systems
  • Review and escalate budget issues in the cost center reports
  • Prepare & Submit requests for Purchase Orders
  • Provide expense reporting and involve in budgeting for the entire business unit
  • Perform administrative duties for the department
  • Maintained established files in accordance with internal procedures
  • Ad-hoc duties assigned from time to time