• Receive visitors and prepare drinks
  • Housekeeping of reception and meeting areas
  • Arrange courier pick-up and delivery
  • Sorting of incoming and outgoing mails


  • Liaise with external vendors on general office maintenance
  • Bi-monthly order of stationary and pantry supplies
  • Submission of monthly postage franking report, maintain sufficient fund and supplies 
  • Orders for printing documents (business cards, letterhead, etc)
  • Filing & verification of invoices/contracts for all orders done as per above responsibilities
  • Preparation of monthly reports to relevant parties
  • Coordination of logistics for new hire employees and resignation cases
  • Check & verify business claims with supporting documents 
  • PDPA form collection from all visitors to the office (Vendor/ Staff/ 3rd party/ etc.)
  • Update of monthly telephone list
  • Ad-hoc duties from HOD/other departments.

Key Competencies

  1. Strong time management and priorities management skills.
  2. Able to work independently with minimal supervision.
  3. Good organization skills.
  4. Good communication skills, both in written and oral as well as inter-personal skills.
  5. Good team player.