Job Summary

Oversee the administrative duties and soft services (e.g.: Waste Management, landscape and building cleaning) to ensure the smooth operation of facilities and a maintaining a safe and pleasant working environment.

This role requires strong organizational skills, excellent communication, and the ability to handle multiple responsibilities efficiently.

Roles & Responsibilities

• Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, security & fire, and janitorial work. Reviews work orders to ensure that assignments are completed.
• Oversee office maintenance by coordinating with vendors and contractors, managing schedules, and tracking progress.
• Performs facilities inspections and prepares reports. Ensure site equipment and facilities are well maintained and renewals are in place.
• Supervise office renovation projects, ensuring timely completion in collaboration with vendors.
• Plan and execute enhancements to office layouts, systems, and the procurement of safety equipment.
• Maintain preventive maintenance schedules, ensure the timely renewal of building permits, and manage compliance inspections.
• Organize, update, and manage all facilities-related documentation and records.
• Responds quickly to emergency situations, summoning additional assistance as needed.
• Processes invoices received from vendors.
• Any other tasks or duties assigned by Head of Department or Company from time to time.

Skills Required

• Diploma or Degree holder
• Candidate with 1 or 2 years of related building/ facility experience is preferred
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in office software (MS Office)
• Problem-solving and decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

Salary Range: $4,000 - $4,500 Per Month