Job Responsibilities:

Travel and Meeting Arrangements

• Travel arrangements - Arrange flight/hotel bookings, travel itinerary and all travel logistics 
• Scheduling - Meetings/conference calls with internal and external clients 
• Create reports, collate material for presentations and prepare minutes of meetings 
• Screening of visitor/telephone calls 

Office Administration

• Organise and maintain files, correspondence and records, including follow up systems 
• Handling internal/external correspondence (where needed) 

Event Planning

• Coordinate internal and external visitor events and conferences 
• Set up and organisation of Team Offsite workshops, town halls etc.
• Booking of team dinners, printing & publication of presentation packs 

 Accounts Receivables and Payable

• Process all travel and entertainment expenses promptly and accurately 
• Preparation of invoices 

Staff

• Onboarding set up for new starters (new PC orders, blackberry, credit card, security card etc) 
• Off-boarding staff – cancellation of leaving staff LAN ID, corporate credit card, health card, security card; ensure laptop is handed back 

Job Requirements:

• Relevant experience in the banking and financial industry
• Professional, dynamic, able to deliver high quality work, with strong initiative and timely delivery 
• Confident, proactive, mature, responsible and a good team player with strong work ethics 
• Energetic, driven and have an eye for details 
• Positive working attitude and ready to work beyond office hours, as required 
• Able to work well in a global and diverse work environment