Job Responsibilities:
Travel and Meeting Arrangements
- Travel arrangements - Arrange flight/hotel bookings, travel itinerary and all travel logistics
- Scheduling - Meetings/conference calls with internal and external clients
- Create reports, collate material for presentations and prepare minutes of meetings
- Screening of visitor/telephone calls
Office Administration
- Organise and maintain files, correspondence and records, including follow up systems
- Handling internal/external correspondence (where needed)
Event Planning
- Coordinate internal and external visitor events and conferences
- Set up and organisation of Team Offsite workshops, town halls etc.
- Booking of team dinners, printing & publication of presentation packs
Accounts Receivables and Payable
- Process all travel and entertainment expenses promptly and accurately
- Preparation of invoices
Staff
- Onboarding set up for new starters (new PC orders, blackberry, credit card, security card etc)
- Off-boarding staff – cancellation of leaving staff LAN ID, corporate credit card, health card, security card; ensure laptop is handed back
Job Requirements:
- Relevant experience in the banking and financial industry
- Professional, dynamic, able to deliver high quality work, with strong initiative and timely delivery
- Confident, proactive, mature, responsible and a good team player with strong work ethics
- Energetic, driven and have an eye for details
- Positive working attitude and ready to work beyond office hours, as required
- Able to work well in a global and diverse work environment