• Co-ordinate administrative activities and ensure the cleanliness and freshness for the reception areas and meeting rooms
• Ensure office equipment / facilities in meeting rooms / pantries are kept in order
• Setup video conferencing and other logistic arrangements as required for the meetings, e.g. arrangement of in-house catering services, arrange beverages for visitors, etc.
• Handle all incoming calls in a professional manner. Redirect calls as appropriate and take adequate messages when required
• Assist various departments in managing the booking schedule of all the meeting rooms
• Collect and receive all mails, courier, parcels and trade documents and deliver them to the correct officer in charge
• Record and time stamp all inward and outward mails, courier, parcels and trade documents General office work includes data entry, coordination of expenses payment, filing, order of stationery, toners & pantry supplies, etc.
• Coordinate repair and maintenance of office equipment, office plants, etc.
• Update and maintain the contact list and service contract for all the service providers
• Pay attention to potential security issues and other issues at the reception and meeting room area, and escalate any such issue to supervisors or any respective officers
• Handle Corporate Clients Gifts and any ad hoc duties as assigned

Qualifications:

• GCE O Level & above
• Minimum 2 years relevant experience  
• Customer-oriented, pleasant personality with excellent telephone manners
• A team player with strong organizational, communication and interpersonal skills with attention to details
• Possess reception administration experience and a strong understanding of Microsoft Office
• Words / Excel