• Co-ordinate administrative activities and ensure the cleanliness and freshness for the reception areas and meeting rooms
  • Ensure office equipment / facilities in meeting rooms / pantries are kept in order
  • Setup video conferencing and other logistic arrangements as required for the meetings, e.g. arrangement of in-house catering services, arrange beverages for visitors, etc.
  • Handle all incoming calls in a professional manner. Redirect calls as appropriate and take adequate messages when required
  • Assist various departments in managing the booking schedule of all the meeting rooms
  • Collect and receive all mails, courier, parcels and trade documents and deliver them to the correct officer in charge
  • Record and time stamp all inward and outward mails, courier, parcels and trade documents General office work includes data entry, coordination of expenses payment, filing, order of stationery, toners & pantry supplies, etc.
  • Coordinate repair and maintenance of office equipment, office plants, etc.
  • Update and maintain the contact list and service contract for all the service providers
  • Pay attention to potential security issues and other issues at the reception and meeting room area, and escalate any such issue to supervisors or any respective officers
  • Handle Corporate Clients Gifts and any ad hoc duties as assigned



  • GCE O Level & above
  • Minimum 2 years relevant experience  
  • Customer-oriented, pleasant personality with excellent telephone manners
  • A team player with strong organizational, communication and interpersonal skills with attention to details
  • Possess reception administration experience and a strong understanding of Microsoft Office
  • Words / Excel